The name of the Society is the Metro Community Access
The objectives of the Society are:
To establish a sustainable Community Access Network for the
Halifax/Dartmouth Metro area which will:
help meet the individual's personal and
professional information needs;
foster communication among individuals and the
institutions which serve them;
enhance opportunities for sustainable community-based
create a favourable environment for business and
To cooperate with groups to foster and support the
development and linking of Communnity Access Networks in
other parts of Nova Scotia, Atlantic Canada and the rest
of Canada and the world.
The objectives of the Society shall be carried out on an
exclusively charitable basis and without purpose of gain for
its members. Any profits or other accretions to the Society
shall be used for promoting its objectives.
The activities of the Society shall be carried out in the
Province of Nova Scotia and particularly in the County of
Halifax, the Cities of Halifax and Dartmouth and the Town of
The registered office of the Society is:
Metro Community Access Network Society
C/O Department Of Mathematics and Computer Science
There shall be four forms of membership: student,
individual, institutional and charter.
Organizations wishing to become institutional members of the
Society must submit the prescribed application form to the
Secretary and pay the required annual dues. Although more
than one member of an organization may attend meetings of
the Society, only one representative of an organization
shall have a vote.
Persons over the age of twelve years attending educational
or training institutions wishing to become student members
of the Society must submit the prescribed application form
to the Secretary and pay the required annual dues.
Persons over the age of twelve wishing to become individual
members of the Society must submit the prescribed
application form to the Secretary of the Society and pay the
required annual dues.
Persons or organizations/institutions wishing to become
charter members are required to become members as prescribed
in Part I sections 2, 3 or 4 and to make a donation in
keeping with a scale to be outlined in Regulations of the
Society. The privileges of a charter member shall be those
of an individual member.
An organization/institution, a student, individual or
charter member ceases to be a member: a) by writing a letter
of resignation to the Secretary; b) by failing to pay the
annual dues within one month after the day on which they are due;
c) by an infringement of the by-laws or by conduct
considered by a three quarters majority of the Board of
Directors to be detrimental to the Society.
There shall be at least two General meetings of the Society
One of these meetings shall be known as the Annual Meeting
and shall be held during the month of December.
All other General Meetings of the Society shall be held on
dates decided upon by the Board of Directors.
A Special Meeting of the Society may be called by the
Chairperson(s) of the Board at any time when he/she thinks it
necessary or when requested to do so by a majority of the
Board of Directors or by a written request of at least ten
members of the Society. If she/he fails to call a meeting
when so requested, the members so requesting the meeting may
do so themselves by notice signed by those members making
Notices of General or Special Meetings shall be mailed to
members in writing a minimum of seven days prior to the date
of the meeting. The notice shall state the time, date,
place, and the agenda of the meeting.
Fifteen members shall constitute a quorum at a General or
A Nominating Committee consisting of three members elected
at the previous Annual Meeting shall submit a proposed slate
of Directors and Board Officers to the Annual Meeting. If
further nominations for Directors or for Board Officers are
forthcoming from the floor, such positions shall be filled
by election. Any Board Officer positions not contested
shall be declared elected. In the case of an election a
simple majority will be required. When two or more ballots
are necessary, the name of the candidate receiving the
fewest votes shall be dropped at each succeeding ballot.
Voting shall be by secret ballot.
A vacancy occuring on the Board of Directors may be filled
by the Board from among the members of the Society. A
vacancy occuring among the Board Officers may be filled by
the Board from among the Board or from among the members of
A member of the Board of Directors shall cease to be a
member of the Board if he/she is absent from three
consecutive meetings without an excuse satisfactory to three
quarters of the Board of Directors. Directors expelled in
this manner shall be notified in writing by the Secretary.
The Board shall consist of a Chairperson, a Vice
Chairperson, a Secretary, a Treasurer and eight Directors.
elected at the Annual Meeting of the Society.
It shall be the duty of the Chairperson to preside at all
General and Special meetings of the Society and at all
meetings of the Board at which he/she is present; to enforce
the by-laws and regulations of the Society and to promote
the interests of the Society in keeping with its objectives.
It shall be the duty of the Vice Chairperson to preside at
all General and Special meetings of the Society and all
meetings of the Board at which the Chairperson is not
present; and generally to carry out other duties as
requested by the Chairperson.
It shall be the duty of the Secretary to keep a roll of all
members; to prepare notices of meetings and to ensure they
are sent to all members in accordance with the the by-laws
and regulations; to take or to arrange to have taken the
minutes of all General, Special and Board meetings; to
receive, prepare and send correspondence as directed by the
Board of Directors; and to carry out other duties as
requested by the Board of Directors.
It shall be the duty of the Treasurer to receive and deposit
all monies paid to or received by the Society; to keep a
record of all receipts and disbursements; to prepare
financial reports to be presented at each General Meeting;
to provide the appointed Auditors with all financial records
required for the annual audit; to pay all bills contracted
by the Society and approved by the Board of Directors.
At each Annual General Meeting the Society shall appoint a
Firm of Auditors to carry out an audit of the finances of
the Society. The audited statement shall be presented at
the General Meeting of the Society following the Annual
The Board of Directors shall appoint members to five
Standing Committees of the Society. The five Committees
shall be named: the Network Committee, the Information
Committee, the Fund Raising and Financial Committee, the
Membership Committee and the Public Relations Committee.
Each Committee shall be chaired by a member of the Board of
Directors and may be composed of members of the Board of
Directors or any member of the Society.
The Board of Directors may establish other committees as it
deems appropriate or as directed by the membership at a
General or Special Meeting of the Society.
The duties and responsibilities of each Committee must be
approved by the Board of Directors.
The Chairperson of each Committee shall be elected by the
Board of Directors by a majority vote of all members.
These By-Laws may be amended at the Annual Meeting of the
A member wishing to amend the By-Laws must give notice of
motion to do so at the General Meeting preceding the Annual
Meeting or alternatively the notice to amend may be included
with the notice of the Annual Meeting sent to all members.
The notice will include the exact wording of the proposed
A motion to amend the By-laws requires a three-quarters
majority vote in favor in order to pass.
An amendment to the By-laws is not in effect until it is
registered in accordance with the provisions of the
On the winding up or dissolution of the Society, funds and
assets remaining after all debts have been paid shall be
transferred to a charitable institution with purposes
similar to those of this Society, or, if this is not
possible, to another organization recognized by Revenue
Canada as qualified for charitable status under the
provision of the Income Tax Act of Canada.
schedules.html,v 1.8 last updated 1998/11/10 19:19:50 GMT by potter