SRDFNS Guidelines

Square & Round Dance Federation of Nova Scotia

Guidelines for our Activity

FESTIVAL GUIDELINES

Approved April 22, 1995, revised October 5, 2002, revised January 2008

The purpose of the Festival is to provide a special summer event within Nova Scotia where new, experienced, local, and visiting dancers can gather and dance together.
The Festival will be held every second year in the off years to the National Conventions.
If possible the Festival will rotate through the six regions of Nova Scotia. It may be held in conjunction with some other special event in the hosting region.
The Festival Committee will attempt to involve all clubs in the hosting region and the Committee Chair-Couples should be selected to represent those clubs.
Taking into account the facilities available, the Festival committee should at least plan square dancing at the Mainstream and Plus levels as well as Phase II - IV Rounds. If registration warrants and space and leaders allow, then some time for Basic, Contras and the higher levels should be considered.
In order to support our own callers and cuers, it is recommended that all hired leaders for the Festivals be ANSSRDT members who are also in good standing with the Federation. The exception to this may be the Guest Caller/Cuer who should be chosen for his/her ability to draw dancers to the Festival. Available financial resources must be considerd if this person is chosen from outside the Maritimes.
As soon as the guest caller/cuer is tentatively selected by the Festival Committee, the President of the Federation shall be advised of the choice(s). The Federation Executive will approve or reject the choice(s).
A caller and a cuer should be involved in the process of determining the program. Whenever possible these leaders should come from the hosting region.
Since the Federation is responsible for any financial losses incurred by the Festival, the Federation shall have representation on the Festival Committee and, if possible, be represented at each planning meeting.
Festival expenses must be in accordance with the purpose of the Federation as listed in Article II of the SRDFNS By-Laws. Particularly attention must be paid to section G:
G) To operate as a not-for-profit organization without purpose of gain for its members, and any profits or other accretion to the organization shall be used in promoting its objectives.
Profits from the Festival will be split 50/50 between the Federation and the Festival Committee. The goal should be sufficient profits to repay any start-up loans from the Federation and enough more so that the Federation's share of the profits should be at least equal to 15% of the registration fees. The Festival Committee controls the use or disbursal of their share of the profit.

|Back| BURSARY APPLICATION CRITERIA

Any dancer wishing to become a square dance caller or round dance cuer or any current caller/cuer wishing to upgrade skills may apply to the Nova Scotia Square and Round Dance Federation for a bursary to help offset the expenses incurred.

New callers/cuers and applicants from remote areas will be given preference over callers/cuers wanting refresher training. Preference will also be given to those wishing to attend Canadian schools and clinics.

Bursary applications must be submitted to the Federation President by MARCH 30 for consideration that year. Applicants will be notified by MAY 30 of acceptance or rejection. The bursary will be paid to the applicant upon receipt of report from the school or clinic, showing attendance and participation.

HOW TO APPLY

Obtain the Bursary Application Form from any member of the executive of the Nova Scotia Square and Round Dance Federation. This Form is also available as a pdf document..
Complete the form.
Write a letter stating your reason for choosing a particular school.
Obtain regional and/or club approval and comments.
Mail completed application and all the required accompanying documents to the current SRDFNS President.

The current maximum amount of Federation assistance is $100.00 per applicant. The Federation may approve up to TWO applications per year.

|Back| CANADIAN SQUARE & ROUND DANCE SOCIETY BURSARY APPLICATION

Any dancer wishing to become an instructor in the different dance activities sponsored by the Society or current instructor wishing to upgrade skills may apply, through their Provincial Federation to the Canadian Square & Round Dance Society for a bursary to help offset the expenses incurred.

(a) All applicants must be for the current calendar year;
(b) Applicants will not be considered for a bursary two years in a row;
(c) Applicants from remote areas are usually given preference;
(d) Length of course will be taken into consideration.

Current maximum amount of Society bursary is $500.00 per application. The Committee is authorized to award lesser amounts based on the costs of registration, transportation, accommodation and the length of the course.

Bursary applications must be received by the Professional Development Committee by June 15th for consideration for the current calendar year. Applicants will be notified by July 15th of the Committee's decision. Confirmation of course attendance must be sent to the Professional Development Chairperson no later than 60 days after course completion.

The bursary will be paid to applicant when proof of course completion is received.

HOW TO APPLY
Bursary application forms may be obtained from your Provincial Federation or your Provincial Director of the Canadian Square & Round Dance Society.

Application must include: (Visit Society for more details)

The most recently revised Society application form;
A course flyer/description;
Applicant's letter should include:
1. number of years danced;
2. teaching experience;
3. area need for dance;
4. reasons for choice of particular course;
5. anticipated expenses i.e. registration, travel and accommodations.
Sponsor's letter should cover area need and any helpful information to recommend the applicant;
1. Sponsor may be a caller/cuer/instructor or a club, but must not be a staff member of the school involved;
The application form and covering letters should be sent to your Provincial Federation President. He/she will endorse the application before sending it to the Professional Development Chaircouple.

APPLICATION MUST BE RECEIVED BY PROFESSIONAL DEVELOPMENT COMMITTEE BY June 15th FOR THE CURRENT CALENDAR YEAR.

PROFESSIONAL DEVELOPMENT COMMITTEE:
Chuck and Marguerite Jordan
419A Bromley Street, Coquitlam, BC, B3K 6N7 (604) 937-3095
E-mail: c_jordan@shaw.ca

|Back| YOUR DUTY AS A DANCER IN NOVA SCOTIA

by Alex Ritchie - December 1983

DUTIES - Club Representatives to your Federation

To attend general meetings of the Federation (normally only one per year in October) and express the opinions, concerns, and requests of your club.
Together with representatives from other clubs at general meetings, to establish policy and give direction to the Executive of the Federation.
To be the communication link between your club and the Federation Executive throughout the year.
Together with representatives from other clubs in your region of the Province, elect a couple to represent your region on the Executive of the Federation.

DUTIES - Regional Representatives of the Federation

To represent all the clubs in your region at executive meetings of the Federation.
To maintain contact with each club in your region and discuss mutual concerns.
To ensure that each active club in your region has Federation representatives and to keep the Federation informed about the formation of new clubs or the demise or inactivity of old clubs.
To encourage the development or continuance of a regional association or council to deal with regional activities or concerns.
To be prepared to accept additional Federation Executive duties as may be required.
Together with other regional representatives and executive members carry out the purpose of the Federation as stated in the By-Laws.

DUTIES - All dancers and especially representatives

To enjoy your dancing and fellowship and communicate that enjoyment to others.

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