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Metro Community Access Network Society
Board of Directors Meeting
April 19, 1995

Attending: Kevin N., Peter H., Carlos F., David Tr., Dave To., David M.,
Renee D., Joan M., Bernie H., Hugh W.,Carole Compton-Smith

The evening started with some discussion of the role of the volunteer
coordinator.  CCS has lots of names and needs to know what to do next.

To a certain extent, especially in the area of technical expertise, we have
more volunteers than we can absorb.  We need to categorize them.  Carole
says that it is ok to forward names of all prospective volunteers to her.

We still have done nothing to recognize the volunteers.  Various dates were
discussed with no decision being made.  A volunteer of the week will be
recognized on the system.  The first job will be to get them allocated and
arranged.
David M. pointed out that a get together is good for creating a team spirit
and to show that the organization is a real one.

An orientation for volunteers is needed.  This must include some of the
philosophy of the system.  Should this be weekly? semi-annually?

The question was raised 'will the coordinator be a paid position one day?' 
The reply was 'possibly'.  An Executive director position is also a possibility.

Laura will remain the contact for Carole for the time being.

PAT POLICY
Get the draft policy out to the PAT team first to get some feedback from
them.
A problem with the PAT's at the library is that they are used more for web
browsing than for using the CCN.  People are forever adding bookmarks. 
The staff cannot provide the support that the PAT needs.
Our policy must allow us to define terms and to back out of an agreement if
necessary.  PAT's need lots of labor and support.  The policy must define
who is responsible for what.
David Tr. suggests that the policy set the framework and allow agreements
to flow individually with each site.

The user agreement will be changed to allow handwritten submission.
Approval has been reached previously for this.
 
STAFFING:
Matthew W. has been hired for 12 weeks.  The funding is from the
communications committee for the G7.

Temporary account creation was discussed for journalists and VIP's while
the summit is in progress.  More PAT's can be placed at HCRL by MT&T
for the duration of the summit.
Volunteer support people must have access to the media area.

Priorities for the society in serving the G7 are:
Lasting hardware benefits.
lasting IP resources (EG templates)
local and international exposure.

STAFFING:(cont'd)
Gerard and Matt are hired to date.  Anyone else?  The phone help load is
getting out of hand.
David Tr. says that any workload that scales with the number of users
should be done by volunteers.
Can account activation be done away from the office?
This type of subject matter is best discussed by a restructured
Personnell/office committee.
How do we move forward on this?
There should be a meeting of the committees that will be affected and a
report back to the board.  Start by setting up a personnell committee and
inviting comments on restructuring.  
Hugh Wright and David Tr. will be the personnel committee for now. 
Gerard will be included as well,.


+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Kevin Alexander James Nugent, aa006@chebucto.ns.ca
Board member, Metro [Halifax] Community Access Network Society.
Board member, Telecommunaute's Canada/Telecommunities Canada.
Chebucto Community Net running Chebucto Suite.
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

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