Board of Directors Meeting Minutes
April 4, 2000
- Approval of Agenda
- Minutes of Last Meeting
- Leo's Report
- AGM / Nominations Committee
- Next Meeting
- New Business
"In camera" status was discussed, and the question was raised
proper documentation of the status. Leo volunteered to contact Hugh
regarding the proper legal procedure to document "in camera"
Executive Director's Report
Web Site - The new template is ready, looks good and will include a few
features that will be more user friendly for our members. The "Web Mail"
link will now be included directly on the front page so users will not
to go searching for a way to check their mail when traveling abroad.
will be making a few tweaks to the home page and then sending it out for
overall approval. Leo may do a presentation of the new web page at the
The Technical and IP Committees will be brought on board to make sure all
relevant information is included. The "Word on the Street" event is
projected to be the time and place for the launching of the new web page.
The page will be a collaborative effort between the different Chebucto
The architecture or design of the page is of concern as well. David
suggested that the Technical Committee volunteers be given the first
opportunity to do any of the work on the page, and that Chebucto only hire
outside for extra help if needed. David reminded the board that
"ourhalifax.com", "ourhalifax.org" and "ourhalifax.net" are all reserved
our usage on the new web page.
Chebucto the Community Net
vs. Chebucto the CAP Site:
Leo mentioned that currently, Chebucto is both a community Net and a CAP
site and the guidelines, rules, and support levels need to be clearly
defined for each. Some of the skills, training and development are
exclusive, but others are not. CAP, for instance is a form of Community
and the boundaries need to be defined. David mentioned that community
development is the key element in both and ultimately, what we are
for. Leo suggested that there may be a way for us to partner with and
strengthen each other, giving Chebucto as a whole "added value". The
of increasing Chebucto's perceived value is the main objective.
David suggested that we take a survey to find out exactly what our members
consider to be the most valuable aspects of Chebucto, and suggested that
arrange to get an organized group to spearhead the survey. This survey
take awhile to implement, so Sharon volunteered to help set up a mall
interim survey to give us a few answers while we are organizing the larger
Leo announced that the Membership Packages are ready to be printed. The
numbers to be printed will be kept small as we may have a few new board
members in a few weeks after the AGM.
AGM / Nominations Committee
The AGM will be held on April the 25th between 6:30 and 9:00 pm in the
Theater Auditorium, in the Computer Science Building.
The guest speaker will be Mark Rushton who will be speaking on his recent
trip to Cuba and the Community Development in Cuba today. He will be
discussing Technology and Internet access in Cuba and will be showing some
slides as well.
At the AGM, volunteers will have a membership list at the door, so as to
confirm members as they enter. All persons will be welcome
but only those who are members will be able to vote on Chebucto issues.
Memberships will be made available to purchase at the door. There will be
Chebucto banner set up in the lobby of the Computer Science building to
welcome attendees and any Chebucto board members or volunteers are welcome
to wear their Chebucto T-shirts.
Michael has sent out the email notification of the AGM along with a
for board member nominees and general volunteers. Another request will be
sent out in the second AGM notification. Michael has so far received 15
responses to his email request.
The membership committee reported that they have confirmed several new
members for the board. The following members have agreed to participate:
Mike Nicholson, Grace Paterson, Sylvania Buttiegieg, Kelly Marney, and
The membership committee will meet before the AGM to determine who on the
present board is finishing their term, who will be resigning and where
vacancies need to be filled.
Renewals are up more than ever. Revenues are higher than projected. New
accounts are almost non-existent. Over the last few months the new
membership sign-ups have totaled 30, 33, and 40 respectively.
Awards at the AGM:
The Tech Committee will be giving out 3 awards to outstanding volunteers.
Andrew suggested we also give Norman DeForest a small award as a token of
appreciation for donating extraordinary time and effort toward Chebucto.
Next Meeting will be the AGM on April 25th. The following meeting will
place on May 16th.