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December 4, 2003 Board Minutes

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Board of Directors Meeting Minutes
December 4, 2003


  • Ed Dyer
  • Bernie Hart
  • Reg Hody
  • Joan Jones
  • Marilyn MacDonald
  • Gerard MacNeil
  • Bill Matheson
  • John McKay
  • Jeff Warnica
  • Chris Watt
  • Andrew D. Wright


  • Mark Alberstat
  • Jeff Warnica


  • Joan Jones


  • Jason Kenney
  • Johnathan Thibodeau

Call to Order

Called to order by Marilyn MacDonald.

Minutes of November 6, 2003 Meeting

Under the Technical report in item 9 of the November minutes, there was some confusion as to the nature of the expenditure being approved.

Moved by Bernie Hart that the motion for an expenditure under the Technical committee section of the November 2003 minutes be rescinded. Seconded by John McKay. Motion carried.

Moved by Bernie Hart that the minutes be accepted as presented. Seconded by Bill Matheson. Motion carried.

Office Manager's Contract 2004

Andrew Wright, Johnathan Thibodeau and Jason Kenney excused themselves while the Board dealt with this item.

Moved by Bernie Hart, Seconded by Ed Dyer that the Board go in camera.

In camera discussion omitted.

Andrew Wright re-joined the meeting and was informed of the Board's approval of the a contract for the Office Manager's position in 2004.

Technical Review:
Guests Johnathan Thibodeau and Jason Kenney

The office staff was invited to attend this Board meeting to discuss technical issues and priorities for the future.

The Technical staff have limited contact with the general membership through the ccn-tech mailing list. In general they deal with assigned projects and specific technical issues as delegated by the Office Manager.

The average duration of a PPP connection appears to have decreased in recent years.

Johnathan Thibodeau suggests that it would be a good idea to streamline the Chebucto Plus homepage and integrate access to webmail and other services into the main page.

The Technical staff feel that the CSuite software should be replaced with a more easily maintained system. Jason Kenney suggests that a new system would have to be built in a more internally consistent and well-defined manner if it is to be an improvement.

Marilyn MacDonald expressed the Board's thanks for the contribution Jason Kenney and Johnathan Thibodeau provided to the meeting.

Support for Inner City activities

Chebucto is now free to operate independently within the Inner City area. Andrew is involved in discussions related to computer training programs and surplus computer distribution in the area.

Volunteer Sector Initiative

Bernie Hart submitted a report on the Volunteer Sector Initiative. Chebucto has been invited to participate in the planning process for the volunteer network.


Bernie Hart raised discussion of Chebucto's potential future involvement in wireless networking.


Committee Reports

Technical Committee

Work is progressing on the new server system. It should be ready to be deployed in December.

Additional lines are being added to the 56K PPP service.

The Technical committee would like to acquire an additional bank of 56K modems.

Moved by Chris Watt that the Board authorize the technical chair to make an expenditure of up to $1500 on the purchase of an additional bank of 56K modems. Seconded by Andrew Wright. Motion carried.

Moved by Andrew Wright that the Board authorize the Technical Chair to spend up to $1000 for the purchase of a monitoring server. Seconded by Ed Dyer. Motion Carried.

Moved by Andrew Wright that the Board authorize an expenditure of $1000 for a web caching server. Seconded by Ed Dyer.

Motion amended to authorized an expenditure of up to $2000 by Andrew Wright. Seconded by Ed Dyer. Motion carried with three abstentions.

There is a need for technical staff in the Chebucto office during the winter term. Johnathan Thibodeau has offered to work during the January to April term.

Moved by Ed Dyer that Chebucto hire Jason McNeil for the January-April co-op term to work primarily on project-oriented work. Withdrawn.

Moved by Ed Dyer that Chebucto offer to extend Johnathan Thubodeau's existing contract at the same rate of pay to end April 30th. Seconded by Andrew Wright. Motion Carried.

Moved by Ed Dyer that Chebucto offer to fund a Dalhousie workterm for Jason McNeil during the January-April term. Seconded by Chris Watt. Motion carried.

Andrew Wright was directed to communicate with Jason McNeil on this matter.

Finance Committee

Bernie Hart submitted a report on Chebucto's current financial situation.

Policy Committee

The Policy committee is currently considering the impact of PIPEDA on Chebucto operations and policy.

This legislation will necessitate alterations of Chebucto standard usage agreements and terms and conditions, and will require the appointment of a privacy compliance officer. The Policy committee will bring a set of recommendations before the Board via email in December.

External Committee

Members of the External committee have been in communication with CAP and the United Way.

Internal Committee

The transition in Internal committee communications from Mark Alberstat to Gerard MacNeil is nearly complete. Work is being done on a newsletter.



Moved by Gerard MacNeil. So declared.

Next Meeting January 8, 2004.





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