Board of Directors Meeting Minutes
February 5, 2004

Attending:

• Mark Alberstat
• Ed Dyer
• Bernie Hart
• Reg Hody
• Marilyn MacDonald
• Bill Matheson
• John McKay
• Jeff Warnica
• Chris Watt
• Andrew D. Wright

Regrets:

• Gerard McNeil

• Absent: Joan Jones.

Minutes of Previous Meeting

Moved by Bernie / Bill that the minutes be approved as amended. Motion Carried.

Canadian Volunteer Initiative - Update

Chebucto is becoming involved in a supporting role in the Volunteer Initiative in Nova Scotia. A meeting of the relevant parties is currently being organized.

Relations with Halifax Regional Library

The HRL appears to have dropped support for the text interface to the Library catalog, and the general level of co-operation between CCN and the libraries is lower than it should be. Andrew and Marilyn will look into improving relations.

Committee Reports

Technical Committee

The new server is running well. Some configuration changes remain to be made, including the addition of more RAM.

The mail servers are continuing to operate under heavy load due to viruses on the Internet. Lich, the older of the mail filtering servers, may need to be upgraded if this level of traffic continues.

A new squid proxy server is being introduced to help improve performance for Chebucto users.

Based on the current rate of growth, Chebucto Plus should begin to have occasional busy signals during peak hours in the next 3 to 4 months. In preparation for this we have acquired a new 96-port 56K terminal server which is currently undergoing testing.

Finance Committee

Bernie submitted a financial report to the board.

Due to a record-keeping problem at the Credit Union Atlantic, the signing officers of the board have been required to submit new signature samples to the CUA.

Policy Committee

The Policy Committee has been involved in ensuring that Chebucto is fully in compliance with the privacy rules laid out under PIPEDA.

External Committee

The External Committee met on January 28th to discuss plans for events and activities surrounding Chebucto Community Net's upcoming 10th anniversary.

A list of planned activities has been provided in the External Committee's report.

Internal Committee

Reg was nominated by Chris / Mark to serve as Chair of the Internal Committee (replacing Gerard McNeil). Motion carried, one opposed.

Other Business

Gerard has submitted his resignation to the Chair for personal reasons.

John reported on the progress of the nominating committee, which is preparing for the AGM (Annual General Meeting).

John has been in contact with folks at Ecology Action, who require assistance with the production of their newsletter.

Adjournment

Moved by Ed. So declared.

Next Meeting: March 4, 2004.