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July 10, 2008 Board Minutes

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Board of Directors Meeting Minutes
July 10, 2008


  • Bernie Hart
  • Roswell James
  • Marilyn MacDonald
  • Jim MacLennan
  • Bill Matheson
  • Kent Murray
  • Mary Rigby
  • Johnathan Thibodeau
  • Joe Thomas
  • Alan Turner
  • Andrew D. Wright


  • Richard Connolly
  • Max Russell

Minutes of last meeting

Meeting was called to order at 6:35 pm.

Minutes from the June 2008 meeting were approved as circulated. Moved by Marilyn, seconded by Joe.

Mary suggested the minutes of this meeting record that Bernie Hart is serving as Acting Chair of the Board and Marilyn MacDonald as Vice Chair. Members present agreed.


Committee Reports

Financial Report

Alan presented the financial report for June. The revenue for June was $8052, while the expenditure was 7189$. Both the revenue and the expenditure were larger than than those in May 2008, but significantly lower than they were a year ago in June 2007.

The year to date revenue stands at $46983, while the year to date expenditures are $45323. In 2007 the income for the same six month period was $52547 and the expenditures were $61659.

Alan pointed out that the low expenditure for June was largely due to the fact Andrew received only half salary. He will check with the payroll agency and make sure the full salary is paid starting upon the next available pay date. Alan moved the acceptance of his report, seconded by Roswell. Carried.

Technical Report

Johnathan gave the technical report. The material for rewiring Spencer House is on order from a local supplier in Burnside. The total cost is expected to be $311.

A lease with Dalhousie Facilities Management will be required for equipment space on Fenwick Place. There is no cost associated, but it is a precursor for the things to come as a lease will be required for any equipment placed on Gerrard Hall.

The main server was upgraded last week. The upgrade went well however the next day the system overheated, but since that problem was rectified all systems have been functioning smoothly. The upgrade used one of two computers recently donated from the oceanography department.

Johnathan compiled a new Domain Name Service (DNS) in response to a recent security release concerning a flaw in the previous protocol.

Once permission to go out on the roof is granted the roof of Bloomfield Centre, Johnathan and Andrew will review line possible lines of sight to Bloomfield Centre from both Fenwick Place and Gerrard Hall.

Policy Committee

It might be feasible to consider advertising on the "file not found" page. Andrew will look into the feasibility of this.


Press Release and publicity for Wifi

Bernie circulated the excellent press release Marilyn had written for the wifi project. After several minutes of discussion it was decided that members would email any suggestions for changes in the text directly to Marilyn.

No further contact has been made with Global TV since the initial emails were circulated. Andrew will try and followup on this.

Bernie noted he had sent Councillor Andrew Younger an email and hoped that this would lead to contact with other councillors, specifically Dawn Sloane and Sue Uteck.

After several minutes of discussion on publicity it was decided that best way to make people aware of the wifi service is to do a door to door campaign in the area. A small information flyer which can be handed out or left in the postbox is needed. Mary will contact Joanne Eddy, who designed the recent poster, to see it she would be interested in working with the Board again.

Members present agreed that it would be useful to explore the possibility of having a display table or giving out information at the Farmers Market.


Meeting with Eastlink

Bernie and Alan will meet with Dan McKeen from Eastlink on the afternoon of 22 July.

Andrew mentioned that the last meeting of ACORN was held in the Eastlink offices. He and Johnathan met several of the sales staff but no development or research staff were present.


Office Cleanup and Storage

Andrew will arrange to have the shredding agency take the old records when they are on campus later this month. The cost for processing the 6 Banker Boxes of files will be $40.

Andrew will follow up on the contact Joe gave him regarding possible storage in the Physics Department.


Other Business

Andrew gave a short presentation focused on wifi to the HRC@P AGM on 24 June. His presentation was well received, and he ably fielded a number of questions.

At the request of the Acting Chair the Board held an in-camera session for the purpose of discussing a staff matter. After a few minutes of discussion the in-camera session was adjourned. Joe brought a motion before the Board, seconded by Bill. Carried. Motion: Be it resolved that as of the pay period of July 24, 2008 Andrew be paid at the full salary rate.


Next Meeting

The next scheduled Board Meeting will be 6:30 pm Wednesday, August 13. Joe will not be able to attend, his regrets were noted.

The meeting was adjourned at 8:15 pm.





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