6:40 PM - Call to order.
Approval of last week's minutes deferred to next meeting.
Executive Director's Report:
Planning has begun for when I step down on August 31st. I've met with the
Executive to review specific plans as they relate to some of my duties,
namely processing the weekly deposit and project development specifically
related to the Urban CAP implementation and the Word on the Street event.
I've written up a 'job description' for issuing a call for a volunteer who
might assist in making the deposit (see below). Two Board members will be
coordinating information and awareness on Urban CAP (Grace Paterson) and
Word on the Street (Krista Olmstead).
Plans are being prepared as well to review the duties that my position held
and to determine whether to rehire a new Executive Director later in the
fall, or modify the position for specific tasks (ie; marketing and public
relations, etc.). Also, the contract for the Office Manager position has
been up for renewal for the past few months and it too will be reviewed. I
will make recommendations soon to the Executive on these matters for further
deliberations by all Board members.
At the moment, in the office we're planning for Andrew to take a
well-deserved holiday in August. In preparation for this we will soon be
training one of our summer students, Jonathan Thibodeau, to update accounts
and handle office visits and tech support issues during Andrew's absence.
Since we last met, I attended an IP Committee meeting where roles and tasks
were delineated between the Webmaster and editor-in-chief positions. I'll
let Doug speak further on that. What also came out of the meeting was an
idea to begin looking at the overall Chebucto information architecture tree,
possibly getting some outside consultation as to ways of improving it in
light of various new technologies and software systems - comparable to what
we did last fall to begin the redesign of the Chebucto homepage.
As I've mentioned in past reports, this coming fall Chebucto will once again
host two Net corps interns from Canada World Youth. These two interns are
scheduled to arrive in mid September (18th) to work four days a week in the
Chebucto office. I would suggest they could be put to work on cleaning up a
variety of old or dead links within the Chebucto directory vis-a-vie
establishing new links off our new homepage and updating archives. I would
suggest direction for this should be provided by the Webmaster,
Editor-in-chief, with some guidance as well from the Tech committee.
Our summer marketing student, James Carroll, has been working diligently on
assessing the survey data and assisting in the marketing of the new Chebucto
web cam site. He is working closely under Krista's direction within the
Communications Committee and will begin plans soon on looking at various
promotional opportunities for the fall.
Further meetings were held in the past couple of weeks concerning the Urban
CAP implementation plans in Spryfield, Dartmouth South and Cole Harbour.
Lastly, David Murdoch and I were invited to attend a meeting on July 7th
with the Atlantic Canada Organization of Research Networks (ACORN-NS),
chaired by John Sherwood, Director of Communications Network Services at
Dal. I've attached a copy of a segment of their Bylaws for your review.
Essentially Chebucto is being asked to become an Associate member of ACORN
as a result of our access and use of the Dalhousie's Network services via
the GigaPOP and CANARIE systems. The fee for this membership is $3000 and
allows Chebucto to be at the same table as the major users of the network
services. I suspect, in light of Chebucto's finances, ACORN would consider
quarterly payments to fulfill our membership requirements.
The Organization will promote the development and operation of advanced
network infrastructure and services in support of health, research and
education for the growth of a knowledge-based economy and society in Nova
The objectives of the Organization shall be:
- To promote the use of advanced networking within Nova Scotia.
- To oversee the operation of the Nova Scotia GigaPOP and its
connections to the CANARIE national research and education networks.
- To make access to regional broadband networks and to the GigaPOP
available to approved member institutions.
- To cooperate with regional carriers in their testing and deployment
of innovative technologies and services.
- To facilitate economical access to these networks and to the GigaPOP
through the establishment of an optical regional network or through other
CLASSES OF MEMBERSHIP
There shall be two (2) classes of membership:
Membership in the Organization is non-transferable.
CONDITIONS OF MEMBERSHIP
Full Full Membership in the Organization is open to bodies corporate or
other organizations which operate in the Province of Nova Scotia and utilize
advanced computer networking to support their primary organizational
objectives other than:
Associate Membership in the Organization is open to:
- bodies corporate or organizations that are predominantly engaged in the
production, sale or rental of computer networking services, equipment or
- organizations, one of whose primary functions is to represent its
members, and whose members consist primarily of bodies corporate or
organizations referred to in paragraph (a); and
- bodies corporate or organizations that are regulators of
telecommunications common carriers.
- bodies corporate or other organizations that are excluded from Full
Membership by reason of paragraphs 4.2.1(a), (b), or (c);
- individuals that have a professional interest in computer
- persons who support the objectives of the Organization; that would
be otherwise ineligible to be Full Members.
Each Full Member shall be entitled to one vote at meetings of members of the
Each Full Member shall designate a representative, who has a professional
interest in the use of computer networking services and facilities on behalf
of the Member, as its "Voting representative" to exercise the Member's right
to vote at meetings of the Organization.
Each Voting Representative may designate at his/her discretion an
individual, who would be eligible to be appointed as a Voting
Representative, as an Alternate Voting Representative.
A Full Member shall have the right to one vote at all meetings of the
members of the organization provided that such Full Member is in good
standing at the time of the vote. The Voting Representative, or, in his/her
absence, the Alternate Voting Representative, of each Full Member or, in the
absence of both the Voting Representative and any Alternative Voting
Representative, any other Representative of a Full Member appointed by
proxy, shall exercise that Full Member's vote at meetings of members of the
Full Members may have additional Representatives in excess of the Voting
Each Associate Member shall designate one of its employees as its "Primary
Associate Members may have additional Representatives in excess of the
Primary Representative. Representatives or Primary Representatives of an
Associate Member may not vote at meetings of the Organization.
Associate Members are not entitled to receive notice of or to attend or vote
at meetings of the Organization or to receive the annual financial
statements of the Organization.
A Representative of an Associate Member is not eligible to chair a
subcommittee of the Organization.
FOR VOLUNTEER IN OFFICE
The Chebucto Community Net Office Manager processes every week a number of
membership renewals and new member accounts which require a weekly bank
deposit. We are seeking the assistance of a Chebucto member volunteer who
can come into the office once a week to cross-reference all the cash, VISA
and cheque entries that has been carried out and to do up the deposits and
deliver them to the bank.
This requires a regular weekly commitment of approximately one hour in the
office and another thirty minutes to deliver the deposits to the bank. The
volunteer should have a working knowledge of computers, has a familiarity
with basic financial records and data entries, has good interpersonal skills
and is trustworthy. This position is expected to start these tasks on August
If you are interested, please submit a statement of interest, outlining your
skills and two references to:
Volunteer Office Position,
Chebucto Community Net
Rm 125, Chase Building,
or email: firstname.lastname@example.org
End of Executive Director's Report.
Bernie is not present so Viola reported that she will touch base with him to
get an update on progress and report to the board.
Featured IP - One of CCN's successful projects is the 'Featured Information
Provider's program. The program showcases a selected Information Provider
each month. It was suggested by Doug that the program be expanded to each of
the major subject areas. While the Featured IP would continue on the CCN
main page (high profile), each subject page (lower profile), could also
highlight a selected IP. This expansion would provide the various IP
Editors the opportunity to interact with their IP's. IP's would benefit from
this additional service.
The IWK-Grace Telethon has just past. Word-on-the-Street, Tall Ships, Jazz
and other festivals are coming. These events should be linked from CCN, so
that CCN members would be able to locate information about them without
having to search the 'net. For example, it was difficult to locate any
information about the IWK Telethon on the net.
For the last provincial election a link banner was installed on the CCN page
pointing to the CBC (results) and various political party pages.
IP, Editor Training
Leo has suggested (via e-mail) that besides IP Training, that CCN should
provide editor training. The object is to provide the opportunity to bring
IP Editors up to date.
A discussion about the IP Process was conducted. David provided a progress
report on how the neighbourhood concept was being integrated into the
database. The accounting module is ready to go. While IP editors and
others will continue to have access to the IP data, only the office and
other authorize persons will have read/write access to the accounting
The change has been implemented to the User Agreement. There will be a
letter sent to all members and users notifying them of the change. The
Web Cam: The Committee has acquired the computers to put on the roof of
Fenwick Place and Andrew Wright is currently negotiating a deal on the
camera. Andrew has arranged a meeting for Friday to ask permission to set
up the camera on the roof of Fenwick Place. The camera costs will be
between $1000 and $1500. Implementation date is proposed to be July 7th.
The committee has set up a task list and assigned people to specific duties.
Johnathan Thibodeau is the new Tech support student hired for the summer.
Giselle Corkam is the Co-op student. Both of these people will be setting
up for seniors Expo (setting up phone lines, computers, etc., for both CCN
Home Page Debate:
Due to the conflicts that have arisen from lack of communication and
standard procedure for implementing new systems, it was decided that an
assigned Web Master must be elected to handle all incoming requests for
changes to Chebucto, and for delegating responsibilities. Sharon Parker
nominated Doug McCann to be the new Webmaster. Joyline Makani seconded the
motion. Motion carried.
Andrew Wright lodged a formal complaint to the board regarding receiving
abusive treatment from David Potter, a member of the Editor's Committee.
Andrew reported that David has been disrespectful, abusive, extremely rude
and unprofessional in his behavior toward Andrew. Andrew requested that the
Executive Committee interfere on his behalf to get the abuse to discontinue,
and voiced his desire to have a public apology from David Potter. The
Executive Committee agreed to set up a meeting with David Potter and Chris
Majka to see if there was a way to rectify the situation.
Re-election of board member Bernie Hart.
Krista moved to re-elect Bernie. Doug Seconded. Motion carried.
Prospective new board members.
Sharon Parker suggested inviting Marilyn MacDonald and Derek Ferguson to the
board, and have them sit in on the next meeting. Sylvana's staus as board
member was questioned due to her lack of involvement. Krista was directed
to conatct her regarding her status with the board.
External Relations Report:
The press release on the launching of the web cam went out to the media and
received a huge response. C100, Q104, Sun FM, CJCH, KIXX Country, CBC
Information Morning, Country 101, CHNS, ATV ran the infor on their news
shows. The Halifax Herald will be running an article in tomorrow's paper.
The paper took a picture of the web cam on Fenwick Palce with Andrew Wright,
James Carroll, and Krista Olmstead present. The web cam is ready to go and
a second press release will be sent out later as a reminder.
Volunteer Committee Report:
Mark requested feedback on the volunteer web page. He reported that he will
be recuiting volunteers for various committees.
Webmaster / IP Committee Report:
Doug reported that he has created a Webmaster web page. An Editor in Chief
has been assigned to coordinate and oversees all web page developments with
the various committees. David Murdoch suggested that the ruling to elect a
new Editor in Cheif should be reviewed by the Policy Committee, and a
standard procedure for electing Editor in Cheif should be developed for the
future. Sharon Parker suggested that the Editor in Cheif should have a
representative on the board, which could be connected with membership. The
IP Committee is running low on members and needs to recruit more. A
features editor is suggested to wrote articles on IP's.
Technical Committe Report:
Web Cam: Network configuration is completed.
IPDB: a stanbdard procedure should be approved and implemented. Giselle
will be requested to set up a meeting with David Potter to idscuss a unified
Mark moved that Chebucto starts imidiately starts adding all new IP's to the
current IPDB while waiting for implementation of a new system. David
Murdoch will direct Giselle to hasten the implementation of the database and
make modifications for the new system.
Communications Process form Chairs to Committees - Deferred to next meeting.
A special meeting was called to discuss the office positions for next Tuesday.
Meeting adjourned - 8:43 pm