Board of Directors Meeting Minutes
Tuesday, June 27, 2000
- Sharon Parker
- Krista Olmstead
- Leo Deveau
- Mark Rushton
- Viola Winstanley
- Joyline Makani
- David Murdoch
- Andrew Wright
- Grace Paterson
- Sylvana Buttigieg
- Kelly Marney
- Call to order
- Approval of last week's minutes
- Financial Report
- Re-Election of Bernie Hart
- Executive Director's Report
- Committee Reports
- Strategic Planning
- Home Page Debate
- New Business
- Next Meeting - July 18
Meeting called to order at 6:41 PM
Mark Rushton moved to approve last meeting's minutes. Doug McCann seconded.
Financial Report - Administration Account:
Revenue is similar to last year. Administrative fees are higher because an
Executive Director was hired as well as secondary office and support staff.
However, the organization is still breaking even.
Media Relations has the survey finished and ready to go. James has made
quick progress lining everything up. This will help us plan marketing
strategies and develop marketing profiles for the future. Next we will
develop a marketing plan, and assist with the web cam.
There is a potential for free advertising on a board at Scotia Square. We
will be looking into this opportunity.
Executive Director's Report:
Since the last Board meeting, under the guidance of Krista Olmstead, we've
hired a Marketing/Public Relations summer student. His name is James Carroll
and he is undertaking the design and implementation of an online membership
survey, which we hope will provide us a better understanding of our Chebucto
members. This information will feed into a further task, namely the design
of a marketing and public relations campaign in the fall.
The member survey will be initiated with a number of incentives to encourage
our members to fill out the survey. A dynamic scripting tool will allow us
to quickly assess responses and questions will be able to be modified for
future survey applications. James will be reporting to Krista and myself
concerning this project and other assigned tasks over the summer.
On-going meetings have been held to monitor the implementation process of
the Urban CAP program. With regard to Chebucto, we're considering partnering
with Dalhousie to provide a public access site in the School of Computer
Science. More meetings are planned in the near future to determine how best
to manage this.
Related to this are also continuing discussions on how Chebucto might
partner on developing a community information portal in the HRM. Chebucto
has been asked to sit in on some pending meetings concerning a recent
proposal from the N.S. Government's Dept. of Municipal Affairs to establish
a provincial portal of some sort.
Related to the community portal discussions, Chebucto has gone through a
rather lengthy process of developing a new homepage, which is intended to
provide easier access to current Chebucto online resources. However, there
still seems to be differences of opinion about redirects from and to the new
site, either for our text or PPP users, and off our IP sites. My
understanding is that the Board Executive will be addressing this matter
with our Systems Administrator in the near future.
As you know, there had been a process in motion to have a Strategy Planning
session with the Board this past weekend, but it was felt due to our
financial situation, to hold off on this till possibly the fall.
Speaking about finances, as the financial statement will indicate, we've
been on a thin line over the last few weeks and this has given me pause and
reflection about my future role at Chebucto. Although I do not consider the
financial situation to be insurmountable, due to this and other challenging
personal matters on the home front, I've decided to submit my resignation to
Sharon as of the end of August (31st). My hope is that this will allow time
for the Board to consider either future candidates for my position, or to
redesign the tasks and responsibilities of the position beginning in the
fall. I regret this decision, but feel it is in the best interests of
Chebucto to begin with new energetic blood in the fall. I still hope to
remain involved in Chebucto come the fall, albeit in some volunteer
I will be taking holidays on the following dates: July 3rd-7th; August
1st-7th; and August 14th-18th.
Strategic Planning session coming up. This will focus the board on the
Committees goals for the upcoming year, and plan for the fall.
Volunteer Committee Report:
Nothing to report
Bernie is not present so Viola reported that she will touch base with him to
get an update on progress and report to the board.
Featured IP - One of CCN's successful projects is the 'Featured Information
Provider's program. The program showcases a selected Information Provider
each month. It was suggested by Doug that the program be expanded to each of
the major subject areas. While the Featured IP would continue on the CCN
main page (high profile), each subject page (lower profile), could also
highlight a selected IP. This expansion would provide the various IP
Editors the opportunity to interact with their IP's. IP's would benefit from
this additional service.
The IWK-Grace Telethon has just past. Word-on-the-Street, Tall Ships, Jazz
and other festivals are coming. These events should be linked from CCN, so
that CCN members would be able to locate information about them without
having to search the 'net. For example, it was difficult to locate any
information about the IWK Telethon on the net.
For the last provincial election a link banner was installed on the CCN page
pointing to the CBC (results) and various political party pages.
IP, Editor Training
Leo has suggested (via e-mail) that besides IP Training, that CCN should
provide editor training. The object is to provide the opportunity to bring
IP Editors up to date.
A discussion about the IP Process was conducted. David provided a progress
report on how the neighbourhood concept was being integrated into the
database. The accounting module is ready to go. While IP editors and
others will continue to have access to the IP data, only the office and
other authorize persons will have read/write access to the accounting
The change has been implemented to the User Agreement. There will be a
letter sent to all members and users notifying them of the change. The
Web Cam: The Committee has acquired the computers to put on the roof of
Fenwick Place and Andrew Wright is currently negotiating a deal on the
camera. Andrew has arranged a meeting for Friday to ask permission to set
up the camera on the roof of Fenwick Place. The camera costs will be
between $1000 and $1500. Implementation date is proposed to be July 7th.
The committee has set up a task list and assigned people to specific duties.
Johnathan Thibodeau is the new Tech support student hired for the summer.
Giselle Corkam is the Co-op student. Both of these people will be setting
up for seniors Expo (setting up phone lines, computers, etc., for both CCN
Home Page Debate:
Due to the conflicts that have arisen from lack of communication and
standard procedure for implementing new systems, it was decided that an
assigned Web Master must be elected to handle all incoming requests for
changes to Chebucto, and for delegating responsibilities. Sharon Parker
nominated Doug McCann to be the new Webmaster. Joyline Makani seconded the
motion. Motion carried.
Andrew Wright voiced his objection to his personal treatment form David
Potter, who is the Chair of the Editors Committee. Andrew reported that
David has been disrespectful, abusive, extremely rude and unprofessional in
his behavior toward Andrew. Andrew requested that the Executive Committee
interfere on his behalf to get the abuse to discontinue, and voiced his
desire to have a public apology from David Potter. The Executive Committee
agreed to set up a meeting with David Potter and Chris Majka to see if there
was a way to rectify the situation.
Meeting Adjourned: 8:15 pm