Board of Directors Meeting Minutes
May 15, 2001
- Jamie Carroll
- Ed Dyer
- Tom Fullerton
- Bernie Hart
- Marilyn MacDonald
- John McKay
- Grace Paterson
- Mark Rushton
- Jeff Warnica
- Chris Watt
- Viola Winstanley
- Andrew D. Wright
Minutes of April 3rd
The Minutes of the April 3rd meeting had been posted. Because there were
not copies available, it was agreed that these minutes along with those
from Jan 9th, Feb 20th, and March 13th would be posted and would be
Andrew will post the April 3rd minutes and provide the Board with the URL.
Once they are approved they will be posted for public access.
Andrew Wright reported that the necessary reports and information have
been supplied to the Registry of Joint Stocks.
Confirmation of Election of Officers
It was moved by Ed Dyer and seconded by John McKay that the Executive
Committee consisting of Marilyn MacDonald as Chair, Jamie Carroll as Vice
Chair, Chris Watt as Treasurer and Bernie Hart as Secretary, initially
selected by the Board following the AGM, be approved. Passed
Chris Watt indicated he is now able to deal with the banking with the
assistance of Marilyn MacDonald.
It was moved by Ed Dyer and seconded by John McKay that the four members
of the Executive (Marilyn MacDonald, James Carroll, Chris Watt and
Bernard) be authorized to arrange with the Royal Bank and the Credit Union
for signing privileges. It was agreed that the procedure of requiring two
signatures on each cheque would be continued. Passed.
Following a discussion re a change of Banks it was decided to remain with
the Royal in order to maintain credit card transaction facility for
Expression of Thanks to Doug McCann
It was moved by Jamie Carroll and seconded by Grace Paterson that a letter
of thanks be sent to Doug McCann. Passed unanimously
Marilyn indicated she would write the letter.
Policy Respecting Refunds
This issue arose because a member who had paid for a PPP account
approximately a month ago indicated she wished to discontinue her account
and requested a refund. The reason she stated for this was that she found
Sympatico to be faster. The problem at present is that while there is a
clear policy in writing that we do not refund membership dues there is no
written policy with respect to PPP. The person making the request has
been a member for three years. Tom Fullerton reported that he had been
having problems with his PPP account and that this might explain the
reason for the persons decision. Andrew W. indicated there had been no
mention of problems.
It was moved by Bernie Hart seconded by Mark Rushton that in future when a
person has paid for and successfully established a PPP connection there
will be no refunds and that this will become a CCN policy to be provided
to members in writing when a new account is being opened or when there is
a renewal. Further any requests for refunds (under the connection
provision) require Board approval. Passed with two abstentions.
It was moved by Jamie Carroll and seconded by Mark Rushton that a refund
for the PPP account be given to Amanda Gouthro (au157). Passed with 1
Abstention and 1 Opposed.
It was moved by Jeff Warnica seconded by Mark Rushton that the
responsibililty for reviewing requests for refunds be passed to the Policy
Committee. Defeated with 2 Voting in Favour.
Policy Respecting IPs and VDNs
Discussion began on this item but due to the complexity of the issue
Marilyn asked that this item be postponed until later. It was moved by
Ed Dyer and Seconded that this issue be tabled until Item # 11. Passed
(For the purpose of clarity the two parts of the discussion have been
combined as one.)
- There is no longer a functioning IP Committee.
- There is a lack of vision as to how Web Sites on CCN should appear.
- We do not have a satisfactory method of initiating/orienting new
organizations wishing to become IPs.
- A significant number of sites are no longer being maintained by
- It was agreed it's now a communications/procedural issue and not a
- There is a lack of technical rules which organizations can follow.
- Previously there were several champions of the IP process but this
group no longer has control.
- CCN needs to prepare a comprehensive package.
CSuite Project Update
Marilyn explained she had been trying to obtain the financial records for
all CSuite related projects from David Murdoch without success. This had
involved several meetings, phone calls and emails since Christmas. These
records are essential if the Accountant is to complete the audit of the
CCN Financial records for 2000.
In explaining the present status of the request for funding from the
Office of Learning Technologies (OLT - HRDC) Marilyn indicated a grant had
been received by a previous Board for $25,000 from OLT for the purpose of
preparing a full proposal to undertake the development of a new version of
CSuite. All or part of the $25,000 had been used by those associated with
the CSuite Co-op to prepare the Development Project proposal. The funding
had been made available for this project through CCN but the Board did not
approve expenditures. David Murdoch, on behalf of the Co-op had asked the
CCN Board to be the sponsor of the second stage. The Board reviewed the
proposal and made revisions. There were also conversations with David
Murdoch, Gary Shearman and John Nemeth representing the Co-op. Jamie
expressed concern that there still appeared to be financial activity
relating to the project.
The revised proposal had been submitted by CCN to HRDC and the response
was that it was not sufficient. The consensus was that there is presently
a serious question about ownership - who owns CSuite and who is able to
legitimately apply to HRDC for funding to make modifications.
The following actions were agreed upon.
- A letter will be sent to the CSuite Co-op through David Murdoch
directing them/him to make financial records available or legal action
will be taken.
- A clear distinction will be drawn between the grant request which
originated with the Co-op and the new one to be submitted by CCN.
- Any re-submission will be done under the name of Chebucto Community
- Jamie will contact OLT to determine what is required to complete the
CCN proposal and to make it clear that CCN will not be playing the role of
a sponsor for the former proposal submitted by the Co-op.
- Mark asked that there be more on-line communications on this project
and similar issues between Board meetings.
Jamie reported that at the Executive Meeting there had been a discussion
re hiring Johnathan Thibodeau for the summer. The duties which would be
- Vacation relief for Andrew.
- Carry out the backlog of technical requirements.
- Learning operational procedures required by the Office but not
available to the present Board.
- Do the technical fixes on an as needed basis.
- Possible work on special projects such as "streaming audio".
Jamie recommended Johnathan be paid at a rate of $7.50 per hour for a 35
hour week. Members expressed concern about making this commitment
without being sure of the funding available. There was also a concern re
income in view of the number of people not renewing their memberships.
(We have lost 50% of the members who signed up last April.)
It was moved by Ed Dyer and seconded by Tom Fullerton that the Executive
be empowered to hire Johnathan on an as needed basis and in keeping with
the available funding. Passed.
Jamie spoke about the office space which has been provided to CBNet at
Silicon Island by Knowledge House. He suggested CCN might benefit from
seeking a similar partnership with a business or organization in Metro.
Members expressed concern about our present arrangement in terms of its
public visibility and functionality. It was suggested we should consider
the Computer Science Bldg. Andrew cautioned that we not make this site
search too public as it might lead to a misunderstanding with Math and
Stats and a loss of space without CCNs agreement. It was agreed the
benefit of the present space is its stability.
There was agreement that the Board should seek and entertain proposals to
be brought to the Board for consideration.
Marilyn spoke about the advantages of forging partnerships with such
companies as Knowledge House. She suggested we are going to need such
support if we are to move ahead. She pointed out that at this stage there
have been no overtures to CCN nor have we approached and potential
organizations. However, John McKay had an informal conversation with Dan
Potter of Knowledge House who indicated he would be willing to meet. The
Board agreed the Executive could explore such arrangements. However,
there was one caveat with respect to the ethics of such an arrangement
with certain companies.