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May 1, 2003 Board Minutes

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Board of Directors Meeting Minutes
May 1, 2003


  • Ed Dyer
  • Bernie Hart
  • Reg Hody
  • Marilyn MacDonald
  • Gerard MacNeil
  • John McKay
  • Jeff Warnica
  • Chris Watt
  • Andrew D. Wright


  • Mark Alberstat
  • Bill Matheson


  • Joan Jones

Call to Order

Called to order by Marilyn MacDonald.

Minutes of March 6, 2003 Meeting

Moved by Bernie Hart that the minutes be accepted as amended. Seconded by Gerard MacNeil. Motion carried.

Election of the Executive

Moved by John McKay that the Executive committee will stand as before:
Marilyn MacDonald will serve as Chair
Ed Dyer will serve as Vice Chair
Bernie Hart will serve as Treasurer
Chris Watt will serve as Secretary.
Seconded by Reg Hody.
Motion Carried.

Work term completion

Moved by Andrew Wright, seconded by Reg Hody that the Board offer a completion bonus of $1000 to Johnathan at the end of his work term.
Motion is carried.

Moved by Ed Dyer that we hire Johnathan at 20 hours per week for the summer term. Seconded by Bernie Hart.
Motion carried with one abstention.

Inner City

The Inner City project web site is online at

Bernie Hart presented a report on the services which the Inner City Initiative would like to be able to provide online.

Tasks in the near future will include bringing a secure server online, and assisting in the production of sample sites.

WiFi Project

Arved Sandstrom was not able to attend the meeting. He suggested that the Board should consider funding for the WiFi project. The Board has already allocated a WiFi development budget.

Jeff Warnica submitted a proposal for interconnection of wireless networks in the HRM.

Gerard MacNeil was asked to report on the discussions of the Board to the WiFi committee.

The Board expects Arved Sandstrom to report at the June 5 meeting.

Volunteer Sector Initiative

Gerard MacNeil and Doug Rigby have volunteered to help with this initiative.

1-800 Proposal

It has been proposed that Chebucto offer a toll-free dial-up service (billed on a per-minute basis). The Board is awaiting further information.

Database/Forum fees

The Policy committee brought forth a recommendation that Chebucto charge a fee of $50 per year for database access, and $30 per year for forum access ($20 with database access). Database and Forum access would come with a $10 setup fee.

Moved by Chris Watt that the initial fee structure be accepted as put forward and not restrict database usage/contents outside of existing content restrictions. Seconded by Bernie Hart. Motion carried.


Committee Reports

Technical Committee

The firmware upgrade on the Ascend unit did not go as planned. Further downtime will be expected when another attempt is made to update the firmware.

A power outage in the machine room was caused by a chain reaction in which the building water was shut down, the machine room ac failed (in the absence of coolant water) and the machine room power was automatically shut down.

The Technical committee may need to purchase a new UPS to provide a reliable power source for the new database server.

Finance Committee

A report on Chebucto's financial situation was circulated by Bernie Hart.

Moved by Bernie Hart that the Board officially approve an updated 2003 budget including updated projections for connectivity charges as presented at the AGM. Seconded by Chris Watt. Motion carried.

Policy Committee

The Policy committee has been dealing primarily with database server access policy. Wireless access policy and consideration of Chebucto membership structure are also under consideration.

External Committee

Chebucto is registered for this year's Word on the Street festival at Pier 20 on September 28th.

Internal Committee

Nothing to report. Moved by Chris Watt that we approve Mark Alberstat's proposed communication and express our confidence in him. Seconded by Gerard MacNeil. Motion carried.


Other Business

Jeff Warnica indicated that Chebucto should communicate with David Adekayode at the Inner City project regarding the proper usage of Chebucto's names and the validation of claims made regarding online services.


Moved by Bernie Hart that the meeting be adjourned. So declared.

Next Meeting: June 5, 2003.





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