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November 13, 2008 Board Minutes

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Board of Directors Meeting Minutes
November 13, 2008


  • Bernie Hart
  • Marilyn MacDonald
  • Jim MacLennan
  • Bill Matheson
  • Kent Murray
  • Mary Rigby
  • Johnathan Thibodeau
  • Joe Thomas
  • Andrew D. Wright


  • Richard Connolly
  • Max Russell
  • Alan Turner


  • Roswell James

Minutes of last meeting

Meeting was called to order at 6:35 pm.

Minutes of the previous meeting had been circulated by email. Motion to approve made by Joe, seconded by Marilyn. Passed.


Committee Reports

Financial Report

In Alan's absence Andrew presented the financial report for October. Members present reviewed it along with a chart Bernie compiled concerning the funds which will accrue from increased membership fees if the membership remains stable.

Income for October 2008 was $10748 and the expenditure was $10637. As of 31 October total income for this year was $84296 while expenses incurred during the ten months were $82274. Both these figures are less than those for the same period in 2007, at the end of October 2007 the revenue was $90323 and expenses were $96886.

If all present members renew their membership at the new rates the increased revenue would be $15,075. Additional members are absolutely necessary. Without cashing GICs both last year and this year we would not have been able maintain the services.

About 75 letters requesting assistance through donations were sent out in two batches this fall. Several envelopes have been returned due to out-of-date addressing. One positive response has been received.

Joe reminded members present that providing specific lists of needs and a firm budget is useful as exemplified by Emera's response to Chebucto's request earlier this fall. In that case $1000 was received and used directly for the purchased noted in the budget.

Bill is reviewing membership data from Andrew's files and will plot the location of present metro area members. This should provide a good perspective on where members live and areas that might be targeted for additional members.

Technical Report

Johnathan presented a short report. He noted the wifi system in both Spencer House and the private house are functioning well. Members of Chebucto who forward their mail though Eastlink have been experiencing mail service problems. The security system used by Eastlink was targeting email from Chebucto as spam and either deleting it or delaying it. Johnathan is monitoring the situation.


Positive Aging Grant

After some discussion on applying for grant funds with the Seniors Secretariat again is was decided that yes it was an area of interest Chebucto should concern itself with. Joe moved that the Board ask Marilyn to handle the application for the presently advertised grant which provides for up to $10,000. Bill seconded it. Passed.


Promotional Activities

Volunteer Conference at the Dartmouth Holiday Inn. Bernie will attend and will have a display table for Chebucto there on Friday and Saturday 21 and 22 November.

The Other Home Show at Scotia Square in Halifax. Chebucto has an advertisement in the special local newspaper printed for the National Housing Week, and a display table with access to electricity at the exhibit area set up in Scotia Square from 11:00am - 3:00pm Thursday 20 November. Mary, Alan and Andrew will attend. Bernie may be able to be there for the early part of the day.

Andrew suggested a 100 copies of the flyers should be printed for use on the two events and for the office. Mary will arrange to have copies of both flyers and a few posters printed.


Planning Session

After a short discussion of the need to take time and look at the future of Chebucto as a Board, it is was decided to meet and focus on this topic on the evening of Thursday January 8, 6:30 pm.


Other Business

A number of computers and monitors were moved out of the office last Saturday. Andrew and Johnathan have been able to rearrange the office space since then.


Next Meetings

The next regular meeting date will be Thursday 11 December. 6:30 pm.

Special Focus Board Meeting: The meeting of January 8, 2009 will be used as a focused planning session. It will start at regular time 6:30 pm. All Board members are urged to attend.

The meeting was adjourned at 7:45 pm.





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