Board of Directors Meeting Minutes
November 19, 2002
Attending:
- Ed Dyer
- Bernie Hart
- Reg Hody
- Marilyn MacDonald
- Bill Matheson
- John McKay
- Jeff Warnica
- Chris Watt
- Andrew D. Wright
Regrets:
- Mark Alberstat
- Gerard MacNeil
- Mark Rushton
Call to Order
It was agreed that Edward Dyer take notes for the minutes until Chris Watt
arrived at the meeting.
Minutes of October 29, 2002 Meeting
Moved by Bill Matheson, seconded by Bernie Hart that the minutes be
approved with the amendments brought forward by Marilyn MacDonald.
Office Manager's Contract
Andrew Wright withdrew from the meeting.
Marilyn introduced discussion of the Office Manager's contract for 2003.
It was proposed that Clause 10 be amended, removing the word "date" and
the subclause (a) be changed to December 31, 2003.
The proposed rate of pay was increased.
It was proposed that Chebucto offer to cover tuition expenses for a
university course undertaken by the Office Manager.
It was proposed that the issue of direction for the Office Manager be
referred to the Executive Committee.
[Chris Watt took over as secretary]
There is some concern that the Office Manager may be spending too much
time on tech support. The matter of priorization of office tasks is
referred to the Executive.
Moved by Bernie Hart that the offer as outlined be made to Andrew.
Seconded by Jeff Warnica. Motion is carried.
Technical assistant position (winter term)
Bernie Hart notes that Chebucto has sufficient accumulated funds to pay a
technical assistant for the duration of the January-April term.
Moved by John McKay that the board offer Johnathan Thibodeau the position.
Moved by Bernie Hart that Chebucto offer Johnathan Thibodeau a salary of
$275 per week. Seconded by Reg Hody. Motion carried (2 contrary, 1
abstention).
Inner City Initiative update
The Inner City Initiative now has an office on Gottingen St. near
Cornwallis.
Funding for a staff person is now available.
Christmas event
Referred to Andrew Wright for planning.
Board meeting schedule 2003
Moved by Reg Hody, seconded by John McKay that beginning with the first of
the year we will schedule January 7 as a board meeting, and hold further
meetings upon the first Tuesday every month thereafter.
Committee Reports
Finance Committee
Chebucto maintains a healthy positive balance and the year-to-date deficit
has declined, details will be distributed by email.
Technical Committee
Hardware for 56K has been installed, but is not yet fully functional.
Throughput problems persist.
The PPP authentication system is developing instability.
Multiple power outages have caused service disruptions.
While only Ed and Johnathan are alerted to automatically detected
problems, currently only Andrew has a key to the Chase building.
Policy Committee
The last policy discussion related to the possibility of an instant-access
Chebucto account. Further consideration needs to be given to policy
relating to the setup of accounts through Inner City Initiative and
Community Access Program sites.
Email only accounts will require the ability to correct an over-quota
condition without falling back to pine.
The issue of new account management structures will be a focus area for
policy discussions.
External Committee
The External committee will be meeting in the near future to discuss plans
for the coming AGM.
Internal Committee
Andrew has been working to categorize the mailing lists hosted by
Chebucto. At this time approximately 65% of Chebucto mailing lists are
accounted for.
Other Business
A "vacation message" will be used with the voice mail system to inform
callers when Chebucto is experiencing downtime.
Adjournment
Moved by Bill Matheson. So declared.
Next meeting December 10, 2002.
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