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November 19, 2002 Board Minutes

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Board of Directors Meeting Minutes
November 19, 2002


  • Ed Dyer
  • Bernie Hart
  • Reg Hody
  • Marilyn MacDonald
  • Bill Matheson
  • John McKay
  • Jeff Warnica
  • Chris Watt
  • Andrew D. Wright


  • Mark Alberstat
  • Gerard MacNeil
  • Mark Rushton

Call to Order

It was agreed that Edward Dyer take notes for the minutes until Chris Watt arrived at the meeting.

Minutes of October 29, 2002 Meeting

Moved by Bill Matheson, seconded by Bernie Hart that the minutes be approved with the amendments brought forward by Marilyn MacDonald.

Office Manager's Contract

Andrew Wright withdrew from the meeting.

Marilyn introduced discussion of the Office Manager's contract for 2003.

It was proposed that Clause 10 be amended, removing the word "date" and the subclause (a) be changed to December 31, 2003.

The proposed rate of pay was increased.

It was proposed that Chebucto offer to cover tuition expenses for a university course undertaken by the Office Manager.

It was proposed that the issue of direction for the Office Manager be referred to the Executive Committee. [Chris Watt took over as secretary]

There is some concern that the Office Manager may be spending too much time on tech support. The matter of priorization of office tasks is referred to the Executive.

Moved by Bernie Hart that the offer as outlined be made to Andrew. Seconded by Jeff Warnica. Motion is carried.

Technical assistant position (winter term)

Bernie Hart notes that Chebucto has sufficient accumulated funds to pay a technical assistant for the duration of the January-April term.

Moved by John McKay that the board offer Johnathan Thibodeau the position.

Moved by Bernie Hart that Chebucto offer Johnathan Thibodeau a salary of $275 per week. Seconded by Reg Hody. Motion carried (2 contrary, 1 abstention).

Inner City Initiative update

The Inner City Initiative now has an office on Gottingen St. near Cornwallis. Funding for a staff person is now available.

Christmas event

Referred to Andrew Wright for planning.

Board meeting schedule 2003

Moved by Reg Hody, seconded by John McKay that beginning with the first of the year we will schedule January 7 as a board meeting, and hold further meetings upon the first Tuesday every month thereafter.


Committee Reports

Finance Committee

Chebucto maintains a healthy positive balance and the year-to-date deficit has declined, details will be distributed by email.

Technical Committee

Hardware for 56K has been installed, but is not yet fully functional. Throughput problems persist.

The PPP authentication system is developing instability.

Multiple power outages have caused service disruptions.

While only Ed and Johnathan are alerted to automatically detected problems, currently only Andrew has a key to the Chase building.

Policy Committee

The last policy discussion related to the possibility of an instant-access Chebucto account. Further consideration needs to be given to policy relating to the setup of accounts through Inner City Initiative and Community Access Program sites.

Email only accounts will require the ability to correct an over-quota condition without falling back to pine.

The issue of new account management structures will be a focus area for policy discussions.

External Committee

The External committee will be meeting in the near future to discuss plans for the coming AGM.

Internal Committee

Andrew has been working to categorize the mailing lists hosted by Chebucto. At this time approximately 65% of Chebucto mailing lists are accounted for.


Other Business

A "vacation message" will be used with the voice mail system to inform callers when Chebucto is experiencing downtime.


Moved by Bill Matheson. So declared.

Next meeting December 10, 2002.





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