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November 6, 2003 Board Minutes

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Board of Directors Meeting Minutes
November 6, 2003


  • Mark Alberstat
  • Ed Dyer
  • Bernie Hart
  • Reg Hody
  • Joan Jones
  • Marilyn MacDonald
  • Gerard MacNeil
  • Bill Matheson
  • John McKay
  • Jeff Warnica
  • Chris Watt
  • Andrew D. Wright

Call to Order

Meeting called to order by Marilyn MacDonald.

Minutes of September 4, 2003 Meeting

Moved by Chris Watt, seconded by Gerard MacNeil to accept the minutes as presented. Motion carried.

Staff Matters

Andrew Wright excused himself from the meeting while the Board considered this item.

Moved by Joan Jones, seconded by Mark Alberstat that we award the office manager a bonus for exceptional performance in the past season. Motion Carried.

Andrew Wright re-joined the meeting.

Mousepad column (in camera)

Moved by Gerard MacNeil, seconded by Bill Matheson that the Board go in camera. Motion Carried.

In Camera discussion omitted.

Inner City Project - Wrap-up

Bernie Hart submitted a report on Chebucto's involvement in the Inner City Project, what appears to have gone wrong in the project implementation, and what was achieved.

Several concerns were expressed:

  • ICP personnel are still technically capable of creating accounts on a Chebucto system
  • Two such non-standard accounts currently exist.
  • Chebucto is currently operating a virtual community net for the benefit of the Inner City Project.

Bernie Hart will report back to the Board on continuing support for the services currently being provided to the Inner City Project.

WiFi project

Plans to implement a WiFi network connected with Chebucto are being put on hold until next spring.

Secure Server

Proposals were sought for a secure server. So far Chebucto has only received one firm proposal.

The issue is tabled until the next meeting.


Committee Reports

Technical Committee

In spite of numerous obstacles of both a technical and elemental nature Chebucto continues to operate.

Work is being done to prepare a Sparc Ultra60 to take over from the current main Chebucto server. Some additional hardware will be required for this task.

A new search engine Swish-E has been put into testing on the Chebucto site.

Moved by Jeff Warnica, seconded by Ed Dyer that the Board approve an expenditure on the order of between $100 and $10,000. Motion carried.

Finance Committee

A financial report was submitted by Bernie Hart.

Dissatisfaction has been expressed with payroll services currently being provided by Ceridian. Chebucto is considering options for other payroll service providers.

Policy Committee

The Policy committee is actively considering the implications of the application of new privacy legislation to Chebucto. It will probably be necessary to update the standard Chebucto usage agreement.

External Committee

The External committee was actively involved in organizing Chebucto's participation in the Word on the Street festival.

Internal Committee

Intra-organizational communications are currently under consideration.

It was proposed that the technical staff be invited to attend the next Board meeting.


Other Business

John McKay wished to emphasize the importance of fulfilling our end of the trust relationship entered into with Chebucto users by ensuring the best service we can.

Andrew Wright pointed out that Chebucto has increased its overall membership over the last year.

The Chebucto office was contacted by the Cape Breton CAP association to discuss sharing technical resources. Andrew Wright will report back to the Board on options for supporting the CAP association.


Moved by Gerard McNeil, so declared.

Next meeting December 4, 2003.





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