Board of Directors Meeting Minutes
November 6, 2003
Attending:
- Mark Alberstat
- Ed Dyer
- Bernie Hart
- Reg Hody
- Joan Jones
- Marilyn MacDonald
- Gerard MacNeil
- Bill Matheson
- John McKay
- Jeff Warnica
- Chris Watt
- Andrew D. Wright
Call to Order
Meeting called to order by Marilyn MacDonald.
Minutes of September 4, 2003 Meeting
Moved by Chris Watt, seconded by Gerard MacNeil to accept the minutes as
presented. Motion carried.
Staff Matters
Andrew Wright excused himself from the meeting while the Board
considered this item.
Moved by Joan Jones, seconded by Mark Alberstat that we award the office
manager a bonus for exceptional performance in the past season. Motion
Carried.
Andrew Wright re-joined the meeting.
Mousepad column (in camera)
Moved by Gerard MacNeil, seconded by Bill Matheson that the Board go
in camera. Motion Carried.
In Camera discussion omitted.
Inner City Project - Wrap-up
Bernie Hart submitted a report on Chebucto's involvement in the Inner
City Project, what appears to have gone wrong in the project
implementation, and what was achieved.
Several concerns were expressed:
- ICP personnel are still technically capable of creating accounts on
a Chebucto system
- Two such non-standard accounts currently exist.
- Chebucto is currently operating a virtual community net for the
benefit of the Inner City Project.
Bernie Hart will report back to the Board on continuing support for the
services currently being provided to the Inner City Project.
WiFi project
Plans to implement a WiFi network connected with Chebucto are being put
on hold until next spring.
Secure Server
Proposals were sought for a secure server. So far Chebucto has only
received one firm proposal.
The issue is tabled until the next meeting.
Committee Reports
Technical Committee
In spite of numerous obstacles of both a technical and elemental nature
Chebucto continues to operate.
Work is being done to prepare a Sparc Ultra60 to take over from
the current main Chebucto server. Some additional hardware will be
required for this task.
A new search engine Swish-E has been put into testing on the
Chebucto site.
Moved by Jeff Warnica, seconded by Ed Dyer that the Board
approve an expenditure on the order of between $100 and $10,000. Motion
carried.
Finance Committee
A financial report was submitted by Bernie Hart.
Dissatisfaction has been expressed with payroll services
currently being provided by Ceridian. Chebucto is considering options
for other payroll service providers.
Policy Committee
The Policy committee is actively considering the implications of the
application of new privacy legislation to Chebucto. It will probably be
necessary to update the standard Chebucto usage agreement.
External Committee
The External committee was actively involved in organizing Chebucto's
participation in the Word on the Street festival.
Internal Committee
Intra-organizational communications are currently under consideration.
It was proposed that the technical staff be invited to attend the next
Board meeting.
Other Business
John McKay wished to emphasize the importance of fulfilling our end of
the trust relationship entered into with Chebucto users by ensuring the
best service we can.
Andrew Wright pointed out that Chebucto has increased its overall
membership over the last year.
The Chebucto office was contacted by the Cape Breton CAP
association to discuss sharing technical resources. Andrew Wright will
report back to the Board on options for supporting the CAP association.
Adjournment
Moved by Gerard McNeil, so declared.
Next meeting December 4, 2003.
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