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October 9, 2008 Board Minutes

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Board of Directors Meeting Minutes
October 9, 2008

Attending:

  • Richard Connolly
  • Bernie Hart
  • Marilyn MacDonald
  • Jim MacLennan
  • Bill Matheson
  • Kent Murray
  • Mary Rigby
  • Max Russell
  • Johnathan Thibodeau
  • Joe Thomas
  • Alan Turner
  • Andrew D. Wright

Absent:

  • Roswell James

Minutes of last meeting

The meeting was called to order immediately following an in camera session of the Board which began at 6:00 pm. Andrew and Johnathan were excused from the in camera session.

Minutes of the previous meeting had been circulated by email and corrections noted inserted. Motion to approve accepted.

 

Report from in camera session

Bernie summarized decisions from the in camera session:
  • Andrew will be paid his outstanding wages by 31 December. The funds to do this will be derived from the GIC now held at Atlantic Credit Union. As the GIC matures in March Alan will negotiate breaking the GIC just prior to the end of December. Andrew's wages and related costs will take approximately $10500 of the $14100 realized from the GIC..
  • The fee for Chebucto Plus members will be be raised to $125 per year as of 1 November 2008. All present Chebucto Plus-level account fees will be increased by $25.
  • Chebucto will go ahead with Richard Connolly's proposal regarding sales promotion through corner stores. Participating stores will be given information about CCN, if clients are interested they will be given a "business promotion card" from the store which they present when they become members. Under the proposed terms the owner of the promoting store will receive $15 from CCN and the person who becomes a new member through this route will get be given a discount of $5 on the initial year's fee.
  • Chebucto will move ahead on Max's suggestion of sending a fund raising letter letter to local businesses. At noon next Wednesday, Bernie, Max, Alan and Mary will meet and pick about 40 names from a list of 1400 metro businesses.
  • An office cleanup party will meet at the Chase Building at 10:00 am Saturday 18 October. This initial session will focus on identifying computer components that can be eliminated and those that can stored out of the office area and assessing what the documents (paper) storage protocol should be.
  • Expansion of the wifi system is on hold until stability of Fenwick Place and the two nodes, Spencer House and the private home in the Morris Street area, is affirmed. Further action on this front will probably depend on a positive response regarding the grant application which will be awarded by the end of October.
  • Andrew will be asked to provide a list showing the numbers of users in each fee category, the number of IPs and any other revenue generating uses.

 

Committee Reports

Financial Report

Alan reviewed September's financial statement. September's expenditures, which included three pay periods were $10505 while the revenue raised was $5925. The year to date expenditures are $71637, the year to date revenues are $69128. In 2007 these latter figures stood at $83454 and $81867 respectively.

Technical Report

Johnathan presented the technical report. The cable on the roof of Fenwick Place had been damaged by the elements and the connection just barely holding together. This has been repaired and the system is fully functional.

Bloomfield Centre does not seem to be a feasible location for a wifi antenna.

 

Other Business

Letter to members regarding fee increase - Bernie will draft a letter regarding the fee increase and forward it to Board members with the hope that the final format can be settled upon so Andrew can send out an office email early next week.

Money for fund raising - Proposed that $100 be provided to cover the cost of the fund raising letters and the development of information for corner stores. Moved by Alan, seconded by Kent.

 

Next Meeting

The next scheduled Board Meeting will be Thursday 13 November, 6:30 pm.

The meeting was adjourned at 8:30 pm.

 

 

 

 


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