CCN Board Minutes
October 30, 2001 Board Minutes
Serving Your Community's Online Needs Since 1994.
Board of Directors Meeting Minutes
October 30, 2001
- Ed Dyer
- Marilyn MacDonald
- John McKay
- Grace Paterson
- Jeff Warnica
- Chris Watt
- Andrew D. Wright
- Bernie Hart
- Mark Rushton
- Bill Matheson
Chebucto member awaiting nomination to
Minutes of October 9th, 2001 Meeting
It was moved by Andrew Wright and seconded by Chris Watt that the
minutes be approved.
Discussion on whether committee reports should be summarized in the
minutes or full report included in the minutes. There is a rationale for
Technical report for referring back, and Ed's intention is that this
report be included in full. Minutes are there to fall back on. Other
committees (Finance, Internal, External, Policy) are accountable to
membership at Annual Meeting. Decision was to include Technical report in
full, but summarize other committee reports. Passed.
Linda Carvery has agreed to serve as Board member. She has been very
active in North End Halifax Community, where she lives and is raising
seven children. She has an honorary doctorate from Saint Mary's University
in recognition of community service, is a celebrated singer and founding
vocalist of the Nova Scotia Mass Choir, and has been appointed to the Nova
Scotia Arts Council. While expressing concern that she is not personally
technically adept, she is a strong believer in the realization that people
and youth be brought along technically. To qualify as a board member, she
needs to become a member of Chebucto. For access, it is anticipated she
will use CAP site at North End Branch Library. Chris offered a 486 but
concern was expressed that Text access had a steeper learning curve than
Action: Marilyn will invite her to attend November 20 board meeting.
Andrew will process her membership and provide initial training.
John McKay had three refusals.
Reg Hody was recruited by Chris Watt and gave a précis. He is
currently providing home care to his mother, who had a stroke. While a
student at Dalhousie 15 years ago, he was chairman of the computer lab,
and has been a paid-up member of Chebucto since its inception. From 1980s
onward, community nets have provided access for people who would not have
had opportunity or access otherwise. Chebucto is a good place and he
wants to be a part of it as it provides a value-added service and is run
by committee who is interested. Reg will be nominated at next Board
Andrew Wright has approached Audrey Sampson, librarian, and she has
expressed an interest in accepting nomination as board member. Marilyn
will contact her.
Board discussed whether to postpone nominations to AGM or fill board
positions at this time. There is variation in the length of the vacated
terms. Viola's position is up for renewal next AGM whereas Tom's position
has more than a year to run. Andrew will circulate the names of Board
members whose terms are up for renewal at next AGM. Six members are
elected each AGM. The concensus was to fill positions now.
Revitalization and Renewal
The second session held on Oct. 18 was devoted to our technical needs.
Bill Matheson took notes. Jeff and Andrew are working on a costing model
for the 56K modems and it needs to be refined and presented to Ed before
the tech team is ready for board approval. The high speed digital
connection T1 lines available from MTT can be purchased as full or half
lines, and are billed on a monthly basis of approximately $500 per T1.
Eastlink may be an alternative service, if cable is an option in the Chase
Building. Marilyn asked if there had been sufficient visioning meetings on
tech issues, and concensus was yes. The future availability of a secure
server, which does not have to be a high performance server, was put forth
at an estimated cost of $2000 US. The financial feasibility of proposal
will be reported at next Board meeting.
The third session will focus on external relations and marketing, and
intent is to hold this meeting before the Nov 20 board meeting. Marilyn
will poll the list for suitable date and time.
Inner City Project
Ed Dyer, Marilyn MacDonald, and Bernie Hart representing Chebucto, met
with Inner City Project. Other partners are Genuine Progress Indicator
(GPI) and North End Council of Churches. There was a full and frank
discussion and project team is in the process of preparing an HRDC
proposal with 3 partners by November month end. Marilyn has a clearer idea
what Chebucto could provide and a clearer idea of where to start. Plans
are to have an official storefront that will build support and an
awareness of Chebucto presence. GPI is dedicated to building a new measure
of community well-being. The community is a geographical area and will be
looked at in terms of social assets and the role of Chebucto in empowering
the community with information technologies to support community values
(e.g., work satisfaction, quality of life, health, and living
environment). GPI will measure the impact of Chebucto on community
A notice was circulated on Focus: HOPE lunch on November 8, 2001, World
Trade and Convention Centre, 12 noon-2 p.m. Contact Gord Michaels for
Tom Fullerton's feedback on the AGM 2001 and the discomfort of other Board
members with the amphitheatre style venue, led to a discussion on
alternative venues. Suggested options were the North End Branch Library,
the Spring Garden Road Library, the radio room in the CBC building, the
MacInnis Room in the Student Union Building, Halifax Community College,
and various classroom settings. Room capacity, availability and rental
costs will determine venue.
Need to appoint an auditor. Joanne will do the books. Chris Watt knows
another accountant who he will contact.
We have had 2 outages in the last three weeks. The first, on October 10,
was due to a power outage inflicted on us by the University, as they were
changing some electrical equipment. You may have noticed some steel works
on the top of the Life Sciences building. We took advantage of the
opportunity to do some adjustments to the main server in preparation for
the installation of the new hard drive, which was on order but had not
The second outage was planned to carry out the first phase of the new disk
installation, on Sunday October 28. Johnathon Thibodeau, Jeff Warnica, and
Ed Dyer began by starting the system shutdown around midnight, with the
actual shutdown occurring at 1:00 a.m. The new drive was connected and set
up, and then the dull work of copying files to the new disk was begun. By
7 o'clock or so we had enough copied and the system set to use the data in
the new locations, so we started it up and were able to get things
running. Mail service was delayed while we worked on updating the mail
system to a new version, but we were unable to get the mailing lists to
work reliably, so we finally backed out to the previous version, and will
try to sort it out during the upcoming week.
The next phase of the disk update is to make some more space on the hard
drive where the mail and info directory trees are located, and rebuild
them. Some preparatory work will be done while the system is up, and then
we will have to take the system offline for a few hours to finish the job.
I have received a donation of an extra disk controller, and we may install
that at the same time. Keeping the disks on separate controllers should
help to speed up disk access.
The third phase will be to re-organize the oldest, smallest disk. This
will also require some downtime, so will be scheduled in a few weeks. If
we are able to acquire a fast disk controller by then, we will be able to
gain even more speed from the two larger disks as well.
Mail systems have been updated on most of the other servers, and that
should also be completed this week.
Discussion on Technical Report: In honour of Ed's first anniversary in
his position as Tech chair, Marilyn presented him with two tickets for the
Oldtimer's Hockey game. The demands made on Ed are awesome and he leads
Jeff indicated his report would be circulated to the board via email.
Andrew is working on policy for quarterly installments for Chebucto Plus
accounts for those who do not wish to make a lump-sum payment for annual
$100 membership. There is an existing policy on NSF cheques. Jeff
suggested that postdated cheques or pre-authorized credit card payments be
used. There is no technical block to a user starting up multiple
sessions, and this is usually picked up by tracking reports. Further
investigation revealed that some users were passing along their accounts
for others to use, or that computers were passed along that contained
account information that was activated by new computer owner. These
account holders were advised that it was against membership policy for an
account to be shared.
The next visioning meeting will address external and marketing issues.
Mark has prepared a letter to be sent to organizations which are
Information Providers (IP). The gist of the letter is that we are going to
be revising how IP accounts function on our system. In addition, an email
notice will be sent to all IP editors. The switch from IP to new
Neighbourhood Accounts will take place in the new year.
Johnathon is about half-way through clearing out expired accounts. When a
current account expires, it expires dead, but old accounts need to be
cleared out of the system. John McKay said we should be ready for irate
people who'll contact us. Ed indicated this had been handled through
emails advising those account holders that account was about to be
terminated. The recycling of account names was discussed but dismissed as
too problematic, as old accounts receive more spam.
There was no other business and meeting adjourned at 8 p.m.
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