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September 13, 2007 Board Minutes

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Board of Directors Meeting Minutes
September 13, 2007

Attending:

Bob Adams
Ed Dyer
Bernie Hart
Marilyn MacDonald
Jim MacLennan
Bill Matheson
Kent Murray
Alan Turner
Andrew D. Wright

Regrets:

John McKay
Matthew Newton
Mary Rigby

Absent:

Richard Connolly

Minutes of Previous Meeting

Meeting was called to order at 6.35 pm.

Minutes of the meeting held July 12, 2007 were approved as circulated, moved by Alan, seconded by Jim. (There was no quorum at the August meeting).

Committee Reports

Financial Report
Financial report made by Alan. Report was circulated. Both revenue and expenses year to date continue to run about $6000 behind 2006. Only item worth noting was that the payment to Eastlink was for June, not July, i.e. our biggest bill after payroll was running one month in arrears. Acceptence moved by Alan, seconded by Kent.

Technical Report
Technical report made by Ed. The whole of Dalhousie will suffer a power outage from 11 pm Saturday evening to an estimated 7 am Sunday. Do we need a generator? Incoming mail should be queued by sending server. Most of our systems should auto-start when power is restored. It was agreed that the notice on our home page should be sufficient since that time experiences little use. We will not install a generator.
Everything else is moving as it should with the exception of wifi, which is very behind. More software development is needed. Johnathan has tested the free service and it is working - almost. Spencer House is completely set up and in the 2 node houses the antennas are up but the hardware will not be plugged in until the service is available. We have had 50 - 100 offers to be node hosts and we are probably going to be able to string 5 - 10 nodes in the initial phase (we are hoping to service 5 Chebucto Plus users or so per node). We are expecting to be technically ready next week, provided Johnathan meets no more unexpected problems.
Bernie interjected a note of thanks to Ed, Andrew (particularly) and Johnathan for the exceptional amount of hard work they have put in on the installation.
Once we are ready Bernie and Jim, brochures in hand, will canvass the starting area on foot.
In response to a question, Andrew confirmed that we will still require a paper application for someone to become a new member.

Funding application

Bernie showed the extensive application he had submitted to HRSDC with the help of the Executive committee. He had some reservations as to whether we would be successful as the purpose of the funding emphasised social benefit, and what we are doing might not be interpreted as such. He had done his best to slant everything in that direction. We had letters of support from 3 other community nets, and Dartmouth Work Activity Group. Bernie gave each Board member a sheet on "steps in developing NEIGHBOUR TO NEIGHBOUR wireless service" and one on the budget template and asked everyone to read, give it thought, and email any ideas on improvement.

Resource Recovery Fund Board

Bill gave a report on the progress to date. The intention is to recycle all electronics and a proposal recommending a fee paid at the time of purchase was submitted to the Minister in August. No response has yet been received, but it is expected to be accepted.

Office renewal

With all the extra work in getting wifi up and running there has been no time to sort out all the old records and files to be sent to the shredder.

Mousepad

Though this has been cut by the Herald Andrew will continue to prepare the column for the website. Ed felt that an external commitment would provide the necessary urgency to meet the deadline and avoid the possibility of the preparation being put off in favour of something "more important". It was agreed to explore if the Daily News was interested. Marilyn will sound out Steve Kimber.

Next Board Meeting

The next Board meeting is scheduled for October 11.

Meeting adjourned 7:35 pm.

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