Board of Directors Meeting Minutes
September 17, 2002
Attending:
- Mark Alberstat
- Ed Dyer
- Bernie Hart
- Marilyn MacDonald
- Gerard MacNeil
- John McKay
- Jeff Warnica
- Chris Watt
- Andrew D. Wright
Regrets:
- Bill Matheson
- Mark Rushton
Absent:
Guest:
Call to order
Called to order by Marilyn MacDonald
Minutes of August 27, 2002
No CAP site under "Hope Cottage".
Moved by Bernie, Seconded by Gerard. Carried.
Relations with Libraries:
Laura Jantek was invited to the board meeting to discuss the relationship
between the CCN and HRL. HRL is currently engaging in several Internet
related projects including an "e-branch" online service which provides
catalog services and information, and a highly successful training program
for Internet literacy. Ms. Jantek suggests that Chebucto needs to develop
a concise clear message to promote the CCN to library users, and she is
willing to bring forward any proposals that the CCN may have.
It was suggested that Chebucto should make a formal request to
provide information about the CCN to library staff.
John McKay suggests that we should also communicate with the Nova
Scotia director of library services.
Halifax inner city initiative
The Inner City Initiative has a tentative startup date of September 23,
2002.
Moved by Gerard MacNeil that Chebucto affirm its commitment to the Inner
City Project. Seconded by John McKay. Carried with 1 abstention. Moved
by John McKay that Chebucto appoint Bernie Hart and Gerard MacNeil to the
Inner City Management Committee. Seconded by Mark Alberstat. Carried
with 1 abstention.
Hope Cottage Update
Hope Cottage is in the process of acquiring hardware and software.
Board Membership
Work related to his research has called Mark Rushton out of the Halifax
area indefinitely, and has expressed his willingness to step down from the
board in favor of any new candidate. Additionally Bill Matheson has
indicated that he may not be able to re-offer for the board as of the next
AGM. Mail relating to prospective candidates should be directed to
Marilyn MacDonald.
Volunteer Sector Initiative
"The mission of the Joint Information Management/Information Technology
(IM/IT) Table is to raise the technological capacity of voluntary
organizations." Essentially Chebucto needs to decide if we should be
involved in this initiative.
Bernie Hart will pursue this further on Chebucto's behalf.
Staff Matters
Moved by Ed Dyer seconded by Andrew Wright. Carried with 1 against.
Committee Reports
Technical
One of the systems was hit by a worm due to out-dated software.
Eastlink has been contacted regarding the installation of lines
for 56k access.
Renovations to the Chase building machine room have been postponed
again.
Finance Committee
Bernie Hart submitted a report on Chebucto's current accounts. Income was
down in August, but is expected to be much improved for September.
Our new merchant account is now active allowing Chebucto to
support a wider range of payment options. Steps will need to be taken to
integrate the transaction journal into Chebucto's auditing process.
Policy Committee
The Policy committee has been asked to explore the issue of changing the
identification requirements for new Chebucto accounts.
External Committee
The External committee is preparing for Word On The Street.
Internal Committee
Nothing to report.
Other Business
The Montréal conference has registration open until the end
of September (the conference itself runs from the 7th to the 12th).
Chebucto would like to be represented by two members of the Chebucto Board
of Directors.
Moved by Bernie Hart that Andrew Wright and Chris Watt be sent to
represent Chebucto at the conference. Seconded by Ed Dyer. Motion
carried with one contrary.
The regional CAP association seems to agree that the Provincial
Server is now redundant, and steps may be taken to integrate Provincial
Server usage into the normal operation of Chebucto.
Adjournment
Moved by Ed Dyer. So declared.
Next meeting October 8, 2002.
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