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September 17, 2002 Board Minutes

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Board of Directors Meeting Minutes
September 17, 2002


  • Mark Alberstat
  • Ed Dyer
  • Bernie Hart
  • Marilyn MacDonald
  • Gerard MacNeil
  • John McKay
  • Jeff Warnica
  • Chris Watt
  • Andrew D. Wright


  • Bill Matheson
  • Mark Rushton


  • Reg Hody


  • Laura Jantek

Call to order

Called to order by Marilyn MacDonald

Minutes of August 27, 2002

No CAP site under "Hope Cottage". Moved by Bernie, Seconded by Gerard. Carried.

Relations with Libraries:

Laura Jantek was invited to the board meeting to discuss the relationship between the CCN and HRL. HRL is currently engaging in several Internet related projects including an "e-branch" online service which provides catalog services and information, and a highly successful training program for Internet literacy. Ms. Jantek suggests that Chebucto needs to develop a concise clear message to promote the CCN to library users, and she is willing to bring forward any proposals that the CCN may have.

It was suggested that Chebucto should make a formal request to provide information about the CCN to library staff.

John McKay suggests that we should also communicate with the Nova Scotia director of library services.

Halifax inner city initiative

The Inner City Initiative has a tentative startup date of September 23, 2002.

Moved by Gerard MacNeil that Chebucto affirm its commitment to the Inner City Project. Seconded by John McKay. Carried with 1 abstention. Moved by John McKay that Chebucto appoint Bernie Hart and Gerard MacNeil to the Inner City Management Committee. Seconded by Mark Alberstat. Carried with 1 abstention.

Hope Cottage Update

Hope Cottage is in the process of acquiring hardware and software.

Board Membership

Work related to his research has called Mark Rushton out of the Halifax area indefinitely, and has expressed his willingness to step down from the board in favor of any new candidate. Additionally Bill Matheson has indicated that he may not be able to re-offer for the board as of the next AGM. Mail relating to prospective candidates should be directed to Marilyn MacDonald.

Volunteer Sector Initiative

"The mission of the Joint Information Management/Information Technology (IM/IT) Table is to raise the technological capacity of voluntary organizations." Essentially Chebucto needs to decide if we should be involved in this initiative.

Bernie Hart will pursue this further on Chebucto's behalf.

Staff Matters

Moved by Ed Dyer seconded by Andrew Wright. Carried with 1 against.


Committee Reports


One of the systems was hit by a worm due to out-dated software.

Eastlink has been contacted regarding the installation of lines for 56k access.

Renovations to the Chase building machine room have been postponed again.

Finance Committee

Bernie Hart submitted a report on Chebucto's current accounts. Income was down in August, but is expected to be much improved for September.

Our new merchant account is now active allowing Chebucto to support a wider range of payment options. Steps will need to be taken to integrate the transaction journal into Chebucto's auditing process.

Policy Committee

The Policy committee has been asked to explore the issue of changing the identification requirements for new Chebucto accounts.

External Committee

The External committee is preparing for Word On The Street.

Internal Committee

Nothing to report.


Other Business

The Montréal conference has registration open until the end of September (the conference itself runs from the 7th to the 12th). Chebucto would like to be represented by two members of the Chebucto Board of Directors.

Moved by Bernie Hart that Andrew Wright and Chris Watt be sent to represent Chebucto at the conference. Seconded by Ed Dyer. Motion carried with one contrary.

The regional CAP association seems to agree that the Provincial Server is now redundant, and steps may be taken to integrate Provincial Server usage into the normal operation of Chebucto.


Moved by Ed Dyer. So declared.

Next meeting October 8, 2002.





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