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January 8, 2004 Board Minutes

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Board of Directors Meeting Minutes
January 8, 2004

Attending:

  • Mark Alberstat
  • Ed Dyer
  • Bernie Hart
  • Reg Hody
  • Marilyn MacDonald
  • Bill Matheson
  • John McKay
  • Jeff Warnica
  • Chris Watt
  • Andrew D. Wright

Absent:

  • Joan Jones
  • Gerard MacNeil

Guest:

  • Becky Mason

Call to Order

Meeting called to order by Marilyn MacDonald.

Minutes of December 4, 2003 Meeting

Moved by Bernie Hart that the minutes be approved as amended. Seconded by John McKay. Carried with two abstentions.

Meeting dates

Meetings for 2004 will be held on the first Thursday of each month except where that date corresponds with a public holiday.

Canadian Volunteer Initiative/Nova Scotia

Following discussion Chebucto is entering into the first stage of a partnership with the Canadian Volunteer Initiative. Becky Mason, the executive director of CVI/NS, described the activities and role of the CVI network, and opportunities for Chebucto to participate further.

Staff Matters

Johnathan Thibodeau is continuing his full-time commitment to Chebucto for January through April. Jason McNeil has started his spring work term in the Chebucto office.

Chebucto is in the process of switching from Ceridian to ADP. Andrew Wright proposed that Chebucto begin by setting up Jason McNeil for payroll through ADP, and when it is clear that the system is functional move the remaining office staff.

Moved by Chris Watt that the Board direct the Office Manager and Treasurer to actively pursue the transfer plan as presented. Seconded by John McKay. Motion Carried with one abstention.

PIPEDA Compliance/Privacy Officer

Chebucto is engaged in ensuring that all services and records are in compliance with PIPEDA. A proposed 2004 web site Terms and Conditions document and Privacy Policy were submitted by Andrew Wright.

Moved by Chris Watt that both the Terms and Conditions and Privacy Policy be adopted for use. Seconded by Reg Hody. Motion Carried.

Bill Matheson has agreed to serve as the Chebucto Privacy Officer, effective January first. Moved by John McKay that this appointment be ratified. Seconded by Bernie Hart. Motion Carried with one abstention.

CCN Tenth Anniversary

The External committee has been involved in discussion of ways in which Chebucto could celebrate its tenth anniversary.

Andrew Wright suggested that Chebucto should organize an event involving the Dalhousie community. Marilyn MacDonald volunteered to follow this up.

John McKay suggested that we specially invite long-term members to an event related to the AGM.

Marilyn MacDonald suggested that Chebucto arrange a primary tenth anniversary event in June, corresponding to the actual Chebucto launch in 1994.

 

Committee Reports

Technical Committee

Chebucto's new main server is up and running. Numerous other activities are underway.

Finance Committee

Chebucto finished the year of 2003 in good financial shape. A detailed report was submitted by Bernie Hart.

Policy Committee

The Policy committee is involved in PIPEDA compliance (see item above).

External Committee

Nothing to report.

Internal Committee

Nothing to report.

 

Other Business

Andrew Wright pointed out that for the first year since 1996 Chebucto experienced a net increase in membership during 2003.

Marilyn MacDonald passed on the best wishes of ex-Board member Jamie Carroll to the current organization.

Adjournment

Moved by Bernie Hart that the meeting be adjourned. So declared.

Next Meeting February 5, 2004.

 

 

 

 


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